DATA PROTECTION

 

 

  1. General information

We would like to inform you below about the processing of personal data in the context of the use of our website.

1.1 Responsible party
The responsible party for data processing on this website is

die veranstaltungsmacher GmbH, Hufelandstraße 5, 10407 Berlin, Germany

Phone: +49 30 397 18 550

 

E-mail: datenschutz@veranstaltungsmacher.com

Website: www.veranstaltungsmacher.com
Weitere Angaben zu unserem Unternehmen und den vertretungsberechtigten Personen können Sie unserem Impressum entnehmen.

 

1.3 Amendment of this data protection notice

We will revise this data protection notice in the event of changes to this website or other occasions that make this necessary. You will always find the current version at https://veranstaltungsmacher.com/datenschutz/

Status: 20.01.2024

  1. Purpose and legal basis of data processing

This data protection notice applies to our company.

2.1. Rechtsgrundlagen der Datenverarbeitung
Um Ihnen unsere Internetseite und die damit verbundenen Dienstleistungen anbieten zu können, verarbeiten wir personenbezogene Daten auf Basis folgender Rechtsgrundlagen:

  • Consent pursuant to Art. 6 para. 1 lit. a) EU General Data Protection Regulation (hereinafter GDPR)
  • for the fulfillment of contracts or pre-contractual measures pursuant to Art. 6 para. 1 lit. b) GDPR
  • to fulfill a legal obligation pursuant to Art. 6 para. 1 lit. c) GDPR
  • to safeguard our legitimate interest in presenting our company with this website on the basis of a balancing of interests pursuant to Art. 6 para. 1 lit. f) GDPR

2.2 Data types

When you visit our website, personal data is processed in order to display the content of the website on your end device.
The IP address of the end device you are using must be processed in order to display the page in your browser. In addition, further information about the browser of your end device is processed.
We are obliged under data protection law to also guarantee the confidentiality and integrity of the personal data processed with our IT systems.
The following data is logged for this purpose on the basis of a weighing of interests:

  • IP address of the accessing computer (for a maximum of 7 days)
  • Operating system of the calling computer
  • Browser version of the calling computer
  • Name of the retrieved file
  • Date and time of retrieval
  • Amount of data transferred
  • Referring URL

As a rule, the IP address is deleted from all systems used in connection with the operation of this website after 7 days at the latest. We can then no longer establish a personal reference from the remaining data.
The data is also used to identify and rectify errors on the website.

In addition, you have the option of contacting us via forms or e-mail links in various areas. You can send us data in the following categories.

  • Contact details (name, e-mail, address)
  • Comments with additional information about your request

The type of processing, the purpose, the corresponding legal basis and the duration of the processing can be found in the further course of this data protection notice in the relevant section.

Voluntary information
If you provide us with data voluntarily, e.g. in forms, and this data is not required for the fulfillment of our contractual obligations, we process this data on the legitimate assumption that the processing and use of this data is in your interest.

2.3. Zwecke der Verarbeitung personenbezogener Daten
Die vorgenannten Daten verarbeiten wir für den Betrieb unserer Internetseite und zur Erfüllung von vertraglichen Pflichten oder vorvertraglichen Maßnahmen gegenüber unseren Kunden, die Bearbeitung von Bewerbungen bzw. der Wahrung unserer berechtigten Interessen.
Bei Anfragen von Ihnen außerhalb eines aktiven Kundenverhältnisses verarbeiten wir die Daten für Zwecke des Vertriebs und der Werbung für unsere Leistungen und Produkte. Sie können einer Verwendung und Verarbeitung Ihrer personenbezogenen Daten für Vertriebs- und Werbezwecke jederzeit widersprechen.

  1. Your rights as a data subject

You can contact the controller at any time to exercise the following rights:

  • Information about your data stored by us and its processing (Art. 15 GDPR),
  • Correction of incorrect personal data (Art. 16 GDPR),
  • Deletion of your data stored by us (Art. 17 GDPR),
  • Restriction of data processing if we are not yet allowed to delete your data due to legal obligations (Art. 18 GDPR),
  • Objection to the processing of your data by us (Art. 21 GDPR) and
  • Data portability, provided that you have consented to the data processing or have concluded a contract with us (Art. 20 GDPR).

If you have given us your consent to processing, you can revoke this at any time in a reasonable manner with effect for the future.

If we process data on the basis of a balancing of interests, you as the data subject have the right to object to the processing of personal data, taking into account the provisions of Art. 21 GDPR.

You have the right to lodge a complaint with a supervisory authority at any time. To do so, you can contact the competent supervisory authority in the federal state of your place of residence or the authority responsible for us as the controller.

A list of supervisory authorities with addresses can be found at: https://www.bfdi.bund.de/DE/Service/Anschriften/Laender/Laender-node.html.

  1. Data processing

4.1. Kontaktaufnahme über E-Mail-Link
Wir bieten auf unserer Internetseite in verschiedenen Bereichen die Möglichkeit der Kontaktaufnahme über einen E-Mail-Link an.
Sobald Sie den entsprechenden Button aktivieren, öffnet sich ein E-Mail-Formular, das automatisch an unser Unternehmen gerichtet ist. Sie übermitteln uns durch Senden dieser E-Mail neben der Nachricht auch Ihre Kontaktdaten, die wir im Rahmen der weiteren Bearbeitung verwenden.

In this context, we would like to point out that data transmission over the Internet (e.g. when communicating by e-mail) may be subject to security vulnerabilities. Complete protection of data against access by third parties is not possible. To minimize this risk, you are welcome to send us an encrypted e-mail.

 

4.2 Newsletter

You can subscribe to an e-mail newsletter on our website. We process the information you provide voluntarily in the respective form. It is essential that you provide your e-mail address so that we can send you the newsletter.

When registering, you will be asked to confirm your consent to the processing of the data provided. This consent is voluntary and can be revoked by you at any time. You can withdraw your consent by clicking on the "Unsubscribe" link at the end of each newsletter.

The revocation applies from the time of its validity, without affecting the legality of the processing of your data up to the time of revocation.

For the transmission of the revocation, you will incur a maximum of the transmission costs incurred according to normal basic tariffs.

We use the voluntary information to address you personally and, if necessary, to send you suitable offers for your area.

In order to analyze the popularity of our newsletter mailings and optimize them, we log when emails are opened and links are clicked. This usage analysis is carried out on the basis of a balance of interests. You can object to this processing by unsubscribing from the newsletter as described above.

4.3 Application

You have the opportunity to apply for a job with us on our website. We process data that you have sent us in connection with your application in order to check your suitability for the position or any other open position in our company and to carry out the application process.

The legal basis for this processing of your personal data in this

Application procedure is primarily Art. 6 para. 1 lit. b) in the sense of pre-contractual measures.

Your application data will be reviewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers responsible for the respective open position. The next steps are then agreed. Within the company, only those persons have access to your data who need it for the proper course of our application procedure.

Should the data be required for legal prosecution after completion of the application process, data processing may be carried out on the basis of the requirements of Art. 6 GDPR, in particular to safeguard legitimate interests in accordance with Art. 6 para. 1 lit. f) GDPR. Our interest then lies in the assertion of or defense against claims.

Applicant data will be deleted after 6 months in the event of rejection. In the event that you have consented to your personal data being stored further, we will transfer your data to our applicant pool. There the data will be deleted after two years.

If you have been accepted for a position as part of the application process, the data from the applicant data system will be transferred to our personnel information system.

 

4.4 Quotation preparation and order processing (ERP / CRM)

The personal data you submit to request a quote will be transferred to our CRM and ERP system by the responsible department to process your request.

Data processing is carried out for the purpose of order initiation and processing and in our legitimate interest in systematic offer and order processing.

Disclosure to third parties

In this context, we pass on your data to third parties if this is necessary for the fulfillment of the order or to fulfill legal obligations. This includes, for example, service providers or authorities within the scope of legal requirements.

In some cases, the systems we use are supported by service providers commissioned by us.

Service providers are also carefully selected by us with regard to data protection and data security and are contractually obliged to comply with the necessary level of data protection.

Storage and data security

We only store your data for as long as is necessary for the respective purpose or as required by law. To ensure the security of your data, we take appropriate technical and organizational measures to prevent unauthorized access, loss or misuse.

4.5 Social plugins

On our website you will also find plug-ins from social networks where we maintain an online presence. We use these to communicate with the users active there or to present information about us and our company. You can recognize these plug-ins by the corresponding logo of the service provider. The integration of these plugins is based on our legitimate interest in accordance with Art. 6 para. 1 lit. f) GDPR.

Under certain circumstances, information may be transmitted to the service provider via these plugins, which may be used by the service provider. However, this only takes place when you click on the corresponding logo. We do not collect any personal data ourselves using the social plugins.

It is beyond our control what data an activated plugin collects and how the provider uses it. It is currently assumed that a direct connection to the provider's services is established, whereby at least the IP address and device-related information is collected and used. There is also the possibility that the service providers attempt to store cookies on the computer used. For detailed information on the collection and use of this data, please refer to the data protection information of the respective service provider.

Below you will find information about the plug-ins on our website and the data of the corresponding providers.

Facebook

We use a Facebook plugin on our website to give you the opportunity to share content with others or to recommend our content on your Facebook profile.

If you are logged in to Facebook during your visit to our website, Facebook can assign the visit to your Facebook account.

Further information can be found in Facebook's privacy policy at: https://www.facebook.com/policy.php

Linkedin

We use a LinkedIn plugin on our website to give you the opportunity to share content with others or recommend our content on your LinkedIn profile.

Further information on this can be found in LinkedIn's privacy policy at: https://www.linkedin.com/legal/privacy-policy

Instagram

We use an Instagram plugin on our website to offer you the opportunity to share content with others or to recommend our content on your Instagram profile.

You can find more information on this in Instagram's privacy policy at: https://help.instagram.com/519522125107875

4.6 Online meeting services

We use online meeting services to conduct virtual meetings, conferences and other forms of digital collaboration. The basis for this data processing is, among other things, the fulfillment of contractual obligations pursuant to Art. 6 para. 1 lit. b) GDPR and our legitimate interest in efficient digital communication and collaboration pursuant to Art. 6 para. 1 lit. f) GDPR.

Types of data processed:

Depending on the use, the following data categories may be processed:

  • Contact details (e.g., name, e-mail address)
  • Communication content (e.g., audio and video recordings, chat messages)
  • Technical metadata (e.g., IP address, device information)

Data security:

We use technical and organizational measures to protect your data from unauthorized access, loss or manipulation. This also includes the encryption of transmissions.

Please also note the data protection provisions of the online meeting services used.

Microsoft Teams https://privacy.microsoft.com/de-de/privacystatement

Zoom https://zoom.us/de-de/privacy.html

 

4.7 Deletion of data
We generally delete personal data when there is no need for further storage. A requirement may exist in particular if the data is still needed to fulfill contractual services, to examine and grant or defend against claims for damages. In the case of statutory retention obligations, deletion will only be considered after expiry of the respective retention obligation.

  1. Cookies and local storage

6.1 Use of cookies

We use cookies on our website. Cookies are small pieces of text information that are stored as a file on your end device via your browser.

We differentiate between cookies that are required to enable certain functions of our website. We use session cookies, which are automatically deleted by your browser immediately after the end of your visit to the website. These are absolutely necessary for our website.

Name: XXX
Provider: XXX
Purpose: Session cookie to recognize the visitor.
Duration: until the end of the session

Cookies that are not absolutely necessary will only be used with your consent. When you access our website, you will be asked via a banner to provide the relevant information and to decide which cookies you wish to consent to. Your details are documented and the setting is saved. The information is returned via the subsequent cookie so that it is not necessary to give your consent again when you visit our website again - provided no changes have been made in the meantime.

name: PROVIDER COOKIEBANNER XY Of your choice e.g. Borlabs
Provider: veranstaltungsmacher.de
Purpose: Saves the settings of the visitors, which are stored in the cookie box of PROVIDER COOKIEBANNER XY
Duration: SPECIFY RUN TIME HERE usually 1 year

You also have the option of preventing the setting of cookies by making the appropriate settings in your browser. However, we would like to point out that the use of our website may then only be possible to a limited extent. Cookies do not install or start any programs or other applications on your computer.
The use of cookies is based on a weighing of interests. We are interested in a user-friendly visit to our website.

A list of the remaining cookies must be created here!!!

 

6.1 Local Storage

On this website, some information is also stored in the so-called "local storage" of your device's browser. This use of "local storage" is absolutely necessary within the meaning of Section 25 (2) No. 2 TTDSG.

 

If available, an enumeration with the entries in the Local Sotarge must be made!!!